Date: 25 Sep 2023
Location: SG
Company: Baba Products
Job Summary (Brief summary of Job Responsibility)
To assist the Branch Manager / Executive to run the branch operations and management with ensuring proper documents and reports validation and submission in timely manner.
Job Description (List of task carried out)
- To understand and execute the whole process of Loading / Unloading process until the completion of synchronization process which includes versions creations, final confirmations and tour late changes.
- Physical Inventory procedures on weekly and monthly basis. To possess sound knowledge in stock count / recording, PI closing in SAP, generating and submission of all related reports.
- To generate daily, weekly and monthly branch reports i.e. Branch Journal, VSS, RSS and other related reports accordingly and submit them to Branch Control Dept. on timely manner.
- To prepare Documents to HQ (based on trailer arrivals and periodical basis via courier service for East Malaysia & Brunei and selective West Malaysia Branches using the DDR format)
- To apply and submit leave applications on behalf of those staff without ESS access.
- To familiarize with Sales functions of DSD handhelds which includes visit list, sales, returns, collections, deposit, voids, reports and closing.
- To raise STR via Branch Ordering Program for Finished Goods ordering. Sound knowledge on branch’s finished goods consumption and stock replenishment needs are very important. (ZCR, ZRE, ZFOC etc.)
- To complete postings in SAP via Settlement Cockpit and DSD Final Settlement Run prior to generating daily reports.
- To finalize, validate and close Salesmen’s daily transactions including Sales & Collection summaries, invoices & collections, voided bills and bank deposits. Balance cash in hand to be collected as per DSD balance to be deposited on next working day.
- To check handheld invoices, goods received notes, voided bills and receipts on daily basis to ensure correct transactions and no discrepancies occurred.
Education Requirement
- Diploma, Advanced/Higher/Graduate Diploma, Bachelor's Degree, Post Graduate Diploma, Professional Degree, Master's Degree
- Minimum 3 years working experience
Skills Requirement
- SAP system knowledge
- Self starter and able to work under deadlines with minimal supervision
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